Supply Chain General Information

Service lead: Pippert, Philip (VITA)

Supply Chain Solutions Service

Meet your IT procurement needs through the services and information provided by VITA's Supply Chain Management division.

Overview​

Supply Chain Solutions are activities traditionally thought of with "procurement" including finding suppliers (sourcing), obtaining the goods and services (provisioning or purchasing) and managing suppliers (contract and supplier management).  These activities leverage external relationships to provide the best value IT solutions that meet the Commonwealth's business needs.

Customers use Supply Chain Solutions primarily by:

  • Ordering from VITA’s statewide contracts
  • Placing V-coded purchase requisitions in eVA for VITA to order on their behalf
  • Calling or emailing ( SCMinfo@vita.virginia.gov) VITA Supply Chain Management (SCM) for support in using VITA’s contracts and interacting with suppliers

Services in the Offering

Supply Chain Solutions are made up of three distinct services:

  • Provisioning: This service includes the processing of V-coded eVA requisitions for VITA to purchase goods and services on behalf of executive branch customers. The process may include ordering from existing contracts, competing and awarding orders to new suppliers (quick quotes) or forwarding the requisition to Northrop Grumman to be satisfied through another existing VITA service or customized service. This service also includes publishing processes and procedures for how to order through VITA.

  • Sourcing: This service includes working with customers to analyze their business needs, gaining an understanding of the marketplace, determining an appropriate approach to optimize value and minimize risk, developing solicitations, and negotiating and awarding contracts for use by all public bodies.  This service also includes publishing statewide contract information on the web for easy access by customers.

  • Managing:  This service includes the ongoing management of supplier commitments and relationships to ensure value is achieved and risks mitigated.  Processes may include formal supplier management, service level management, risk mitigation, category strategies, spend analytics, dispute resolution, contract administration and modification.

Eligibility

Generally, all public bodies are eligible to use supply chain solutions – state agencies, local governments, higher education, local K-12 school systems, authorities, boards, etc.

Benefits

Statewide contracts leverage the Commonwealth’s buying power resulting in cost savings to public bodies as well as significantly reducing the staff time spent by public bodies on conducting separate procurements.

Typical business benefits and cost savings

SCM adds value to the Commonwealth by:

  • Conducting between 15 to 25 major procurement initiatives each year
  • Resulting in 20 – 70 new contracts with
  • Cost savings between $10 to $30 million dollars

SCM also:

  • Manages over 300 contracts
  • Processes over 7,500 requisitions each year
  • Made statewide contracts more useful - growing spend under contract by 25% per year and
  • Awarded over 40% of contracts to SWaM suppliers

Additional benefits

There are approximately 150 statewide IT contracts for use by all public bodies:

  • VITA has contracts with leading IT manufacturers and suppliers for computers, software, storage , printers, audio/visual equipment, telecommunications, cellular services, contractors, consultants and more
  • These contracts are awarded and ready to use – VITA has performed the procurement functions, saving valuable staff time and other resources
  • These contracts can be further leveraged for volume buys

Ordering the services

VITA’s statewide contracts can be found here: https://vita.cobblestonesystems.com/public/

Information about ordering through VITA can be found here: http://www.vita.virginia.gov/scm/default.aspx?id=85

Information/issues regarding VITA’s contracts or suppliers should be directed to: SCMinfo@vita.virginia.gov

Customers obligations

Customer obligations are outlined in the Virginia Public Procurement Act (VPPA), VITA’s procurement policies and procedures as well as detailed in the relevant contract.

The “go to” person for this offering

For more information please contact:

Phil Pippert
Director, Supply Chain Management
Virginia Information Technologies Agency
11751 Meadowville Lane
Chesterfield, VA 23836
(804) 416-6169

Customers may also contact SCMinfo@vita.virginia.gov or their VITA customer account manager (CAM).